Terms and Conditons

Hunter Valley Wedding Photographer - Terms & Conditions

Weddings

Securing Your Date & Selecting a Package

Photography Packages

  • A non-refundable deposit of $700 is required within 5 days of your invoice date to secure your wedding date. Once booked, no other wedding can be booked on that date.

Video Packages

  • A non-refundable deposit of $1,000 is required within 5 days of your invoice date to secure your wedding date. Once booked, no other wedding can be booked on that date.

Your booking is not confirmed until we receive the deposit or you provide remittance advice via email. If the deposit is not paid within 5 days, your date will be made available to other clients.

Once the deposit is received, your booking is confirmed and your date is secured. Weekends are highly popular and often booked out well in advance—secure your date early to avoid missing out.

The remaining balance is due 14 calendar days before your wedding ceremony. No services will be provided unless payment is made in full before your wedding day.

Complete and return the wedding form attached to your invoice no later than 14 days before your wedding. We will contact you closer to your wedding day to confirm the finer details.

You may change or upgrade your selected package after the deposit is paid, depending on availability.

Payments

  • All payments are final. No refunds will be issued once payments are made to Hunter Valley Wedding Photographer.

  • Credit card payments are not accepted. We recommend paying by bank transfer to the following account:

Account Name: Hunter Valley Wedding Photographer
Account Number: [hidden on web]
BSB: [hidden on web]

All invoices must be paid in full before any photography, videography is delivered.

Liability

  • Hunter Valley Wedding Photographer carries Public and Products Liability Insurance. A Certificate of Currency is available upon request.

  • Our liability is limited to the amount paid by you, the customer.

The Shoot

  • You are responsible for securing all necessary permissions and access to locations for videography and photography. We are not responsible for any coverage lost due to access restrictions.

  • We are not liable for any issues outside of our control, such as bad weather, accidents, poor acoustics/lighting, or interference from guests.

Post-Production

  • No re-edits are offered. If there’s an error due to the editor’s mistake (e.g., a typo), we will correct it at no extra charge.

  • Additional re-edits will incur an editing fee of $150 per hour (excluding GST).

  • We are not responsible for any loss or corruption of video footage. In such cases, a refund will be provided based on the proportion of footage lost.

  • Turnaround time is up to 10 weeks, though it may extend to 14 weeks during peak periods. We will provide an estimated delivery time in writing after your wedding, but please note that this date is an estimate only and may change.

Exclusivity

  • Photography Packages and Photography & Video Packages: We are the exclusive photographers for your event. The presence of other photographers may hinder the quality of our services. We reserve the right to enlist and direct assistants or subcontractors. We do not hand over RAW files (photography) or RAW video files (Video).

  • Video Packages and Photography & Video Packages: We are the exclusive cinematographers for your event. The presence of other videographers/cinematographers may hinder the quality of our services. We reserve the right to enlist and direct assistants or subcontractors. We do not hand over RAW files (photography) or RAW video files (Video).

Copyright

  • All final footage, edits, and photographs are the property of Hunter Valley Wedding Photographer.

  • Commercial use of the content is not permitted without additional fees and our express, written consent.

  • We may use all or part of the content produced for promotional purposes. If you prefer to exclude your video or images from being used, you can purchase exclusive rights to the content for $750 (excluding GST).

Contract

  • We reserve the right to terminate this contract at any time for any reasonable cause, such as an accident or ill health. In such cases, all monies paid will be refunded in full.

  • Your deposit invoice is considered a contract. Payment of the deposit signifies your agreement to all the details outlined in the quote and the terms and conditions listed here.